Quote follow-ups, dispatch routing, review requests, job-cost reconciliation, invoice reminders. The manual work eating your evenings. I replace it with automated workflows you actually own, at a fixed price from $1,200.
Chen Deng · PMP engineer, Calgary
These aren't business activities. They're time sinks. I replace them with workflows that run on their own, so the Friday afternoon hours go back to your family or your real work.
You're manually sending the same follow-up emails. Over and over. To every lead. Every customer.
Rescheduling calls. Playing phone tag. Reminders you forget to send. All by hand.
Invoices. Payment tracking. Late payment reminders. Data entry into QuickBooks. Hours every month.
Copying information from one system to another. CRM to spreadsheet. Spreadsheet to email. It never ends.
A screen-share. I find which repetitive tasks are costing you the most hours and the most cash. You leave with a one-page plan and a fixed price.
I set up automated workflows using n8n, Airtable, Zapier or Make. You approve. I test. I launch.
Tasks run on their own. You get notifications when you need them. Otherwise? Hands off.
Quote follow-ups, dispatch routing, review requests, invoice reminders, job-cost reconciliation, customer notifications, payment tracking, data sync between QuickBooks and your CRM, and more. If you're doing it manually and repeatedly, I can probably automate it.
Most automation workflows are live within 2–6 weeks. Simple ones (review-request emails, payment reminders) can be done in days. Complex multi-step processes (dispatch, job-cost and payment, all in one flow) might take 4–6 weeks. Quoted before any work starts, so you know the timeline up front.
No. I build workflows that are easy to understand and modify. Most maintenance is simple: updating email templates, adjusting trigger dates. I include a 30-minute walkthrough and a one-page maintenance doc at handover.
I work with n8n (self-hosted, your data stays yours), Airtable, Zapier and Make. Together they connect to thousands of apps. If your tools aren't directly supported, I can often use APIs or custom connectors. We go through your stack on the free call.
A fixed price from $1,200, 2–6 weeks, depending on how many workflows I'm replacing. Quoted up front, no retainer. If you want me to keep it running, support is from $100 a month and optional. The tools you end up using (Airtable, n8n, Zapier, your existing CRM) you pay direct to the vendor, typically $20–$80 a month in total, not to me.
Give me 30 minutes. I'll find the manual tasks bleeding the most hours, then quote a fixed price, only if it's actually worth doing. You leave with a plan whether you hire me or not.
