Memberships, hall bookings, events, payments and the newsletter usually run on six apps and a spreadsheet, held together by one busy volunteer. I build a public site and one admin beneath it that runs all of it, the same way it runs Signal Hill Community Association. You own all of it.
Came here from shca.ca? This is what runs it.
Chen Deng · PMP engineer, Calgary
Eventbrite for the pumpkin carve, Mailchimp for the newsletter, a Google Sheet for members, PayPal for the hall, and one volunteer copying between them on a Sunday night. Each gap lands on a person. Here's what moves underneath instead.
Sign-up and payment in one step, renewal reminders sent on their own, and a live member card that shows who's current at the door.
A booking calendar that can't double-book, payment taken at the time of booking, and the door code sent to the renter automatically.
Event registration and RSVPs with card payment, volunteer sign-ups per event, and volunteer hours logged in one place.
Donations, payments reconciled to the books, newsletters sent to the member list you already have, and board records kept where the next board can find them.
TipA neighbourhood website.
UnderneathOne admin in place of a scattered stack of tools, run by volunteers:
AlsoCalgary Mandarin School, a registered charity on the same system.
UnderneathRegistration and tuition, a portal for every teacher, payroll, report cards, parent messages and donation tax receipts, in English and Chinese.
| App stack | Agency | OxOne | |
|---|---|---|---|
| Cost | Several subscriptions, every month, forever | A website upfront; the back office is extra, if offered | Fixed price: from $1,200, websites with the system $4,500–10,000 |
| Members, bookings, events, payments | Separate tools a volunteer copies between | Usually a public page only | One admin, one login |
| When a volunteer moves on | The know-how leaves with them | Billed to explain it again | It's all in the system for the next board |
| Who keeps it current | Whoever has time | Billed per change | Me, from $100 a month |
| Who owns it | Each platform | You | The association: code, data and accounts |
We map your current tools, payments and the manual work in between. You leave with a one-page plan and a fixed price to take to the board.
I design the public site and the admin around how your association runs, connect payments and move your members over.
Hosting, backups and changes from $100 a month. Nonprofits pay yearly and get 2 months free. Your volunteers text, I answer.
No. The website is the front door. The real work is the admin behind it that runs your memberships, hall bookings, events, payments and newsletters, so your volunteers stop juggling six apps.
It works because someone holds it together. A spreadsheet is a record, not a system: it can't take a payment, send a reminder or stop a double booking. Each of those still needs a person. The real question is what happens the week that person is away, or steps off the board. I keep the way you work and take out the copy-paste.
Usually I rebuild the public site so it connects cleanly to the admin. If yours is solid, I can build the back office and wire it in. We work that out on the free call.
That's who it's for. They sign in to one screen with plain buttons. Anything bigger, they text me and it changes.
The association owns the site, the data and the payment account. Support from $100 a month is for hosting and changes, and it's optional. Everything keeps running whether I'm involved or not.
No. I keep the records clean and hand your accountant a tidy package. You keep your CPA for the year-end and the filings. I build the system; they sign off.
Those give you a public page. They don't run memberships, hall bookings or payments for you. That back office is the part I build.
Give me 30 minutes. We'll map what collapses into one system, and you'll leave with a plan and a price for your board, whether you hire me or not.
