Registrations, fees, rosters, waivers and the weekly schedule all land on one volunteer, usually the week before the season. I build your club's site and the system beneath it: families register and pay online, rosters build themselves, and the schedule reaches every parent. You own all of it.
Chen Deng · PMP engineer, Calgary
It's a week before the season. Forty e-transfers, three with no name on them. A coach wants his roster. A parent asks what time Saturday's game is, for the fourth time. Each one lands on a person. Here's what moves underneath instead.
One form per season, fees paid by card at sign-up, installments for families who need them, and a receipt sent on its own. A live screen shows who's paid and who's still owing.
Each registration lands in the right division and team. Waivers and medical notes are signed online before the first practice, and coaches see only their own players.
Games, practices and cancellations go to the affected teams by email and text, and update the calendar parents already have on their phones.
Coach contacts, volunteer slots, sponsor logos and season dates stay current without anyone learning a website builder.
A Saturday school runs like a club: families sign up for a term, pay fees, and need to hear when plans change. Swap students for players and teachers for coaches.
TipA school website.
UnderneathRegistration and tuition, a portal for every teacher, timesheets to payroll, report cards, parent messages and donation receipts.
| Forms + e-transfers | Registration portal | OxOne | |
|---|---|---|---|
| Cost | Low, until you count the registrar's evenings | Often a fee on every registration, growing as you do | Fixed price: from $1,200, websites with the system $4,500–10,000 |
| Payments | Matched by hand | Taken on their pages | Paid at sign-up, on your own site |
| Rosters & waivers | Spreadsheets and paper | Usually included | Built in, by age group and team |
| Website & parent messages | Somewhere else | Usually somewhere else | One place: site, email and text |
| Who keeps it current | The registrar | You | Me, from $100 a month |
| Who owns the family records | Scattered | The platform | You: code, data and accounts |
We map how families register, pay and hear from you today. You leave with a one-page plan and a fixed price.
I build the site and the admin around your divisions, fees and schedule, ready before your next registration opens.
Hosting, backups and season setup from $100 a month. Your board texts, I answer.
No. The website is the front door. Underneath is an admin that runs registration, fees, rosters and parent messages, so your volunteers stop juggling six apps.
Usually I rebuild the public site so it connects cleanly to the admin. If yours is solid, I build the back office and wire it in. We decide that on the call.
No. If you already use Stripe or report to a league or provincial body, I connect to it. The goal is one place for your club, not another silo.
It works because your registrar holds it together. A spreadsheet can't take a payment, send a reminder or stop a double-booked field. The real question is what happens the season they step down.
Those give you a public page. They don't run registration, rosters or fees. I build the back office that a template can't.
You own the site, the family records and your payment account. Support from $100 a month is for hosting and changes, not a hostage fee. You keep everything if you stop.
Give me 30 minutes. We'll find what's holding your registrar under, and you'll leave with a plan and a price, whether you hire me or not.
