Enrolment, tuition, donation receipts, teacher hours and parent messages all land on a few volunteers, usually at night. I build a calm public site and the system beneath it, the same one that runs Calgary Mandarin School. You own all of it.
Chen Deng · PMP engineer, Calgary
It's Sunday night. A parent asks if her e-transfer landed. A donor wants a receipt for his taxes. A teacher texts her hours. Each one lands on a person. Here's what moves underneath instead.
One online form per term. Tuition is collected at sign-up, the student lands in the right class, and the family gets a receipt on their own.
Official donation tax receipts for a registered charity, numbered and filed, with a clean year-end list for your accountant.
Teachers submit their hours, see their classes and write report cards in one place. The hours flow straight into payroll.
Newsletters, class notices and surveys go to one class or the whole school. The bilingual site stays current because you text me and it changes.
TipA bilingual school website.
BeforeEnrolment ran on forms, e-transfers and a tuition spreadsheet. Donation receipts went out by hand.
UnderneathRegistration and tuition, a portal for every teacher, timesheets to payroll, report cards, parent messages and donation receipts.
| Free tools + spreadsheets | Wix or Squarespace | OxOne | |
|---|---|---|---|
| Cost | Low, until you count the volunteer hours | A monthly fee, forever, plus add-ons | Fixed price: from $1,200, websites with the system $4,500–10,000 |
| Enrolment & tuition | A form, then e-transfers matched by hand | A form, if you wire it up | Built in: paid at sign-up, placed in a class |
| Donation receipts | Typed one by one | Not included | Issued automatically for the charity |
| Teachers & payroll | Texts and a spreadsheet | Not included | A portal per teacher, hours to payroll |
| Who keeps it current | Whoever has the password | You | Me, from $100 a month |
| Who owns it | Scattered across accounts | The platform | You: code, data and accounts |
We map how families enrol, pay and hear from you today, and where the volunteer hours go. You leave with a one-page plan and a fixed price.
I design the site and the admin around your classes, terms and receipts, and move your records over. Your current site stays up until the switch.
Hosting, backups and changes from $100 a month. Nonprofits pay yearly and get 2 months free. Your board or staff text, I answer.
No. The website is the front door. Underneath is an admin that runs enrolment, tuition, receipts, teachers and messages, so your team stops juggling six apps.
Usually I rebuild the public site so it connects cleanly to the admin. If yours is solid, I build the back office and wire it in. We decide that on the call.
It works because someone holds it together. A spreadsheet records what happened. It can't take a payment, send a receipt or remind a family. The real question is what happens the week that person is away.
Yes, for a registered charity. That's what Calgary Mandarin School uses. Your accountant still signs off and files the charity return. I keep the records clean and hand them a tidy year-end package.
Yes. Calgary Mandarin School runs a bilingual site and sends messages in English and 中文. Other languages work the same way.
That's who it's for. Nobody opens a settings menu. You text me, it changes.
You own the site, the data and your payment account. Support from $100 a month is for hosting and changes, not a hostage fee. You keep everything if you stop.
Me, Chen Deng, a PMP engineer in Calgary who runs two businesses of his own. You deal with me directly, from the first call on.
Give me 30 minutes. We'll find what's holding your volunteers under, and you'll leave with a plan and a price, whether you hire me or not.
